HEALTH INFORMATION MANAGEMENT ASSOCIATION
JULY 27, 2004
name of this Association shall be the American Veterinary Health
Information Management Association.
ARTICLE II: PURPOSE
purpose of this Association shall be to:
Promote quality patient care through the management of health information.
b. Be the nation’s authoritative body on the management of
veterinary health information.
c. Advance the competency of those working with veterinary health
d. Enhance the professional standing of members.
e. Advocate for the profession on governmental, educational, social
and business issues which affect the management of veterinary health
ARTICLE III: MEMBERSHIP
in this Association shall be divided into three classes:
1. Active Membership
person may be admitted to Active Membership who is actively engaged
in maintaining the health information system in any veterinary hospital,
clinic, or other veterinary institution.
2. Associate Membership
person may be admitted to Associate Membership who is not at present
actively engaged in maintaining the health information system in
a veterinary hospital, clinic, or other veterinary institution,
but who is interested in the purpose for which this Association
members shall not vote or hold office.
Section 3. Honorary Membership
person may be admitted to Honorary Membership who has contributed
significantly to the advancement of veterinary health information
science. Such membership shall be granted by invitation of the Executive
Committee, subject to two-thirds approval vote of the Active Membership
present and voting at the meeting in which the vote is taken.
members shall be exempt from dues and shall not vote or hold office.
4. Institutional Membership
institution interested in the purpose of this Association is eligible
for Institutional Membership. The institution shall designate no
more than three representatives who shall have the rights and privileges
of membership, including that of serving with voice and vote in
any capacity as elected or appointed.
5. Application for Membership
for membership shall be made in writing to the President/Treasurer
and shall be accompanied by the amount of annual dues established
by these Bylaws.
6. Forfeiture of Membership
shall be payable annually to the President/Treasurer by August 1.
Membership shall be forfeited if are not paid by the payment deadline.
7. Change of Membership Class
member in good standing may request a change in Membership Class
by submitting his written request to the President/Treasurer.
member in good standing may resign by submitting his resignation
to the President/Treasurer.
member may be reinstated by this Association upon submitting written
application for membership accompanied by payment in the amount
of annual dues for the current year.
officers shall be a President/Treasurer, President-Elect, and Secretary,
and Immediate Past President each of whom shall assume office at
the close of the Annual Meeting during which they are elected and
hold office for two (2) years, or until his successor has been elected.
Active Members shall hold office.
shall be made from the floor in writing to the secretary. In the
event the membership decides that nominations need to be made prior
to the annual business meeting, e-mail nominations shall be acceptable.
shall be by a majority of the votes cast by Active Members prior
to the deadline established prior to the annual meeting. The votes
will be counted by the secretary at the annual meeting in the presence
of the membership.
Section 5. Duties of Officers
President/Treasurer: As President, he shall preside at all meetings,
appoint all committee chairmen, serve as the Associational Representative
on the Veterinary Medicine Data Base (VMDB) Board or appoint such
representative, and shall be ex-officio member of all committees;
as Treasurer he shall:
Maintain an account in a bank for all monies received in the name
of the Association.
2. Keep a full and accurate account of all receipts and disbursements.
3. Submit a written annual report at the Annual Meeting.
4. Serve as Membership Chairman and maintain the membership roster.
President-Elect: The President Elect shall serve as President/Treasurer
in the absence of the President and shall coordinate the program
and arrangements for the Annual Meeting. He shall automatically
advance to the office of President/Treasurer after two years.
Secretary: The Secretary shall take the minutes of the meetings,
prepare such minutes and forward them to the membership within eight
(8) weeks of the Meeting. S/he shall maintain the membership roster,
listserve functions, the association calendar on the association
webpage, and carry out other association correspondence as directed.
This includes accepting nominations, preparing and sending the ballot
to Active Members of the association, receiving the completed ballots
for the election of officers.
Immediate Past President: The Immediate Past President shall serve
as an ex officio member of the Executive Committee and fill any
temporary vacancy of the office of President/Treasurer.
case of the resignation, incapacity or death of the President/Treasurer,
the Immediate Past President shall assume the office of President/Treasurer
for the balance of the term.
case of a vacancy in the office of President-Elect, by resignation,
incapacity or death, the office shall be filled by appointment by
the Executive Committee until the election at the next regular meeting.
case of a vacancy in the office of Secretary, this office shall
be filled by appointment by the Executive Committee.
officer may resign by submitting his written resignation to the
Executive Committee. Such resignation becomes effective when a written
acceptance from the Executive Committee has been received by the
ARTICLE V: EXECUTIVE COMMITTEE
1. Executive Committee
Executive Committee shall consist of the President/Treasurer, President-Elect,
Secretary, and the Immediate Past President. The Immediate Past
President shall be an ex officio member of the Executive Committee.
The President/Treasurer shall be chairman of the Executive Committee.
2. Powers and Duties
Executive Committee shall:
Transact interim business of the Association.
b. Supervise the affairs of the Association.
c. Devise measures for the Association’s growth and prosperity.
d. Report to the Association on a quarterly basis.
e. Select a place for depositing Associational funds.
f. Approve all Committee Chairmen.
g. Provide for auditing of financial records as indicated.
h. Have power to fill any vacancies as outlined in Article IV, Section
Committee Meetings shall be held at the Annual Meeting and at the
call of the President/Treasurer.
members of the Executive Committee shall constitute a quorum for
transaction of business.
ARTICLE VI: COMMITTEES
shall be appointed, combined, or dissolved by the President/Treasurer
as the need arises.
ARTICLE VII: MEETINGS
1. Annual Meeting
otherwise ordered by the Executive Committee, one meeting shall
be held each year, in conjunction with the American Veterinary Medical
Association Annual Meeting.
2. Order of Business
Order of Business at Regular Meetings shall include:
Call to Order
b. Roll Call
c. Reading of minutes of the previous meeting
d. Treasurer’s Report
e. Unfinished Business
f. Reports of Committees
g. New Business
order to transact business at a meeting of the Association, a quorum
shall consist of at least one officer and 25% of the active membership
registered for the meeting.
shall be made by a simple majority (51%) of the active members present
5. Special Meetings
meetings may be called by the President/Treasurer or by a 2/3 vote
of the Active Membership. The call for a Special Meeting shall state
the business to be transacted, and no other business except for
that specified in the call shall be transacted.
ARTICLE VIII: FINANCES
1. Fiscal Year
Fiscal Year of this Association shall begin July 1 and run through
annual dues shall be $30.00 for Active and Associate members and
$75.00 for Institutional members to be paid to the President/Treasurer
at the beginning of the fiscal year, but no later than August 1.
member joining the Association for the first time after January
1 shall pay one half (1/2) of the annual dues.
expenses incurred by the officers and committees in the service
of the Association shall be refunded from the Treasury by the President/Treasurer.
monies of the Association shall be distributed to the members or
officers of this Association or accrue to the benefit of the individual.
ARTICLE IX: PARLIAMENTARY AUTHORITY
rules contained in Robert’s Rules of Order Revised shall govern
the meetings of this Association in areas not covered by these Bylaws.
Bylaws may be amended at any regular or annual meeting by a simple
majority (51%) of all active members registered for the meeting
and voting. The proposed amendments having been submitted to the
membership in writing at least thirty (30) days prior to the meeting
in which the amendments are to be considered.
on 7/6/2001 by M.L.Neterer)